University of New South Wales - UNSW Home - myCMS

File Locking is a function of myCMS when a user is editing a file. Once a user starts to edit a file, the file is automatically locked so that no one else can start editing the file. The file will remain locked until

it completes workflow approval.
is unlocked by the user.

How will I know if a file is locked?
If you see either of the following icons next to the file you want to edit - the file is:

locked by you
locked by another user

If you attempt to edit a page locked by another user, you will receive the following popup:

How to find out who has locked a file

1. Locate the file that you would like to access and click on the 'Details' button to the far right of the file name.

2. A pop up window will open with the file dtails and the staff number of the person who has locked the file.

3. To have the file unlocked send an email to R.Flossmanunsw.edu.au requesting that the person be notified to Unlock that particular file.

How do you remove a lock?
If you are sent an email requesting a file be unlocked, you must either:

finish editing that file and submit it through the approval process or
tick the checkbox next to the file, select 'File' and from the drop down menu click 'Unlock'.