University of New South Wales - BEES Home - myCMS

To import an image you need to open its destination directory in Teamsite first. Within the htdocs directory, you will find a folder called images with two subfolders, discs and user. The discs folder contains navigation elements that are used on the site. Images used throughout the BEES website are stored under the Users Folder in either

School (images used on School pages),
Staff (images directly related to individual staff pages)
Student (images directly related to individual student pages).

Note: All Images and other files are imported into the htdocs directory NOT the templatedata directory.

Note: The Naming Convention for all images is your surname followed by a numeric or text abbreviation. Note that no spaces are allowed in filenames. To maintain uniformity across the website, all images should be no more than 172 pixels wide.

Importing Images

1. Navigate to htdocs >> images >> user >> staff

2. Click on 'File' and select 'Import' from the drop down list.

3. A helper application called Launch pad will open the following window showing files on your local machine:

4. Locate your image file on your local machine and select 'Add'. Repeat if you would like to import multiple images. When you are satisfied with your image list, select Import.

5. The Launch Pad application will upload your local images to the Teamsite server. They should appear within your images folder when the import process has finished.

Note: The icon next to the image will denote that it is locked by you and is different to staging.

APPROVAL PROCESS AND WORKFLOW

Once imported, the images still needs to go through the approval process before they can be deployed to the server.

1. Select the imported file(s), these will have the key and pencil icon to indicate they are locked by you and are different to staging.

2. Once selected, click on the Submit Button and select Content Approval.

3. Once the images are approved they will be sent to staging.

4. Once the page that refers to these links is approved, these files will automatically be deployed to the live site.

IMPORTING AND SUBMITTING OTHER FILE TYPES

The process for importing pdf files (or any other file) is identical to importing images except that these are stored in your own folder under the htdocs directory. To import a File you need to open its destination directory in Teamsite first. Once again, ensure there are no spaces in the filenames.

Navigate to htdocs >> school >> staff >> your folder
Click on File and select 'Import' from the drop down list.
Locate the files on your own local machine and import
The files will be imported into your directory.
Tick the check box next to the imported files and click 'Submit'
Check 'Content Approval' and start the approval workflow
Once approved they will automatically be sent to staging