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OH&S DOCUMENTATION
The following OHS documentation must be created and maintained by all supervisors:
- Accident/Incident Register
- Copies of all OHS001 and OHS002 forms are to be kept and listed in a register
- After Hours Work Register
- A register of staff/students given approval for after hours access
- After Hours Work Approval Forms
- Signed staff/student after hours access approval forms
- Corrective Actions Register
- Corrective Actions Procedure has been developed to ensure that results of inspection and testing, audits, and accident, incident and hazard reporting, are reviewed to address non-conformances and prevent recurrence of exposure to OHS risk.
- Dangerous Goods and Hazards Substances Register
- A register of all chemical goods including quantities must be maintained for each laboratory [see completed example]
- Laboratory Safety Manual
- A lab safety manual should be created and be available for all staff/students working within the laboratory
- Material Safety Data Sheets [ChemAlert]
- A database of Material Safety Data Sheets for all hazardous substances used must be kept in each laboratory and Material Safety Data Sheets must be available for all laboratory personnel
- Plant and Equipment Register
- A register is to be maintained of all plant and equipment detailing maintenance schedules, risk assessments and safe working procedures
- Plant Training Register
- A list of all staff/students trained in the operation of plant and equipment
- Purchasing
- Safe purchasing checklist prior to obtaining any goods or services
- Risk Assessments
- Risk assessments must be kept for all activities undertaken within the laboratory, work area or research unit
- Must follow the UNSW Risk Rating Procedure
- Risk assessments must be available to all staff or students undertaking those activities
- Risk Register
- A list of all RAs is to be compiled as a Register which is to be kept with the supervisor
- Safe Working Procedures
- Must be developed for all activities undertaken within the research group, workarea or laboratory
- Safety Inductions
- A register of Safety Inductions for Staff/Students and Visitors
- Signed Safety Induction Acknowledgement Forms
- A list of staff or students trained and permitted to work must be displayed within laboratories
- Training Needs Register and Training Plan
- A plan of all staff/students and their training needs is to be created and listed in a register
- Training and Course Completion Records
- Copies of all training records undertaken by staff/students
- Workplace Inspection Records
- Workplace Inspections must be carried out on all laboratories, offices and work areas every 3 months. A copy should be sent to the School Safety Officer while the original must be kept by each supervisor.
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